Introducing: Visitor Management

Gerard orders DoorDash to the office, Linda invites a client to join for an in-person meeting, and Jeanine regularly sends her personal packages to her private office.

Your community manager tries their best to keep track of all of the packages, deliveries, and guests that come through your doors. But with so many different people coming into the space, they struggle to keep up with the revolving door of visitors.

Introducing Visitor Management, the native Optix app that helps you and your team capture all visitors in your space. Beautifully designed, fully customizable, and easy to manage, Visitor Management is the ideal addition to help automate your bustling space.

Read on to learn more about Visitor Management and how it can support you and your coworking team.

The Visitor Management app is available as an add-on to your Optix plan. Start your 30-day free trial of Visitor Management by visiting Apps and Integrations in your Optix admin dashboard.

What is Visitor Management?

Visitor Management is a native Optix app that elevates the safety and security of your space while creating an exceptional experience for new visitors and deliveries.

The app syncs from your admin dashboard to an external device, such as a tablet or phone, where guests can enter their personal information and check-in upon visiting your space. In doing so, you can create an automated visitor experience that will leave a lasting impression on your visitors.

Did you know that the Optix team built the Visitor Management app using our own Developer documentation and API? Check out the Optix Developer Platform to learn how you can make custom apps for your business using our public API.

Benefits of the Optix Visitor Management App

With automated Visitor Management, you’re not just improving safety and security, you’re also making the visitor experience smoother, more efficient, and capturing more possible leads for your space.

Benefits of the Optix Visitor Management App for your coworking space include:

• Save time: reduce the amount of time you and your team spend manually tracking visitors and deliveries.
• Create an impeccable first impression: design a branded and delightful visitor experience from the very first touchpoint.
• Improve safety and security: have a better understanding of who is in your space and when.
• Increase conversions: transform drop-in guests and visitors into dedicated members by capturing contact information.

By automating the visitor experience with Optix, you’ll be able to free up you and your team’s time to focus on other, high-value tasks.

Notable features of Visitor Management

To get started with Visitor Management, simply install the Visitor Management app in your Optix admin dashboard. Once installed, you’ll access a  suite of standout features, including:

• Custom themes: tailor the visitor experience to match your brand, from background color to font and size, to create a consistent brand experience.

• Lead generation: by capturing the email address of guests, you can turn each visitor interaction into a potential member opportunity.

• Delivery history: access complete delivery history on visits in your space.

• Email notifications: get notified on visitors and deliveries to ensure safety and security.

Visitor Management is designed to help you get the most out of managing visitors in your space, without wasting precious time and resources on manual tracking visitors.

Check out this FAQ to learn more about how to set up Visitor Management for your organization.

Get started with Visitor Management

If you’re tired of tracking a never-ending stream of visitors and deliveries in your space, then Visitor Management is not just a solution, but a game-changer. 

With its fully customizable and beautifully designed interface, Visitor Management seamlessly becomes the missing piece to your coworking puzzle. 

It’s not just about saving time, automating community managers’ tasks, creating impeccable first impressions, or enhancing safety – it’s about fostering an environment where your community thrives, and your team can focus on what truly matters. 

Ready to get started? Start your 30-day free trial of Visitor Management by visiting Apps and Integrations in your Optix admin dashboard. The Visitor Management app costs $29/mo per location after your free trial.