The first white-labeled mobile coworking application hit the market in 2015 (PS. it was us at Optix!).
Since then, white-labeled apps have become the gold standard for coworking spaces who are looking to make a memorable impression with their brand while improving the member experience. In this article, we’re exploring seven of the best providers of white-labeled apps for coworking spaces based on what we’ve learned from working in coworking for 10+ years.
To create this list, we looked at five key factors that we believe indicate quality in a coworking application:
From here, we used a number of secondary sources (linked below) to come up with a definitive guide to the best white-labeled apps for coworking space owners and operators today. Here are the 7 providers that came out on top.
A white-labeled app is a fully branded and customizable mobile app that is built and maintained by a third party provider, but is published under your name and branding. It is used by members of a coworking space to book rooms, make payments, message other members, and more.
Rating: 9.9/10 ⭐️
Yes, we may be biased here. But as the creators of the first ever mobile app for coworking spaces, there’s a reason why Optix comes out on top.
Optix offers a fully customizable, white-labeled mobile app (WLA) for members of a coworking space to make bookings, pay bills, connect with other members, and more. With a quick onboarding process, a DIY mobile app builder, and the best user experience in the industry, Optix mobile apps are adored by members and operators alike.
But don’t take our word for it. Just check out the 126 reviews and 4.9 stars for the Optix app on the Apple App Store.
Key features
Getting started: users can design their mobile app in the Optix admin dashboard using the mobile app builder, and the app is published in 2-4 weeks.
Price: starting at $99/mo
Rating: 9.3/10 ⭐️
OfficeRnD is a leading provider of coworking and flexible workspace management software. Their app known as OfficeRnD Members is a white-labeled mobile application tailored for coworking and flex space operators to use in their space.
While the app is not as popular with users compared to the member web portal, it is still used frequently and mentioned occasionally by reviews. What makes them stand out is their white-labeling capabilities and clearly outlined process for getting started (though it is unclear how much the white-labeled app costs).
Key features
Getting started: assets are submitted through a form provided by the OfficeRnD team, and the app is published in 3-4 weeks.
Price: contact sales
Rating: 8/10 ⭐️
Nexudus is an enterprise coworking software known for their robust features and integration set. They offer Passport by Nexudus, a fully branded mobile application that’s frequently used by their clients.
Like Optix and OfficeRnD, Nexudus offers full white-labeling capabilities including a custom logo, colors, and custom marketing content in the app. Similar to OfficeRnD, the app is not as popular as the member web portal. It is also one of the most expensive add-ons at $150/month. So although you may not choose Nexudus specifically for their white-labeled app, the app is worth exploring if you’re already a Nexudus customer.
Key features
Getting started: assets are shared via a Google Drive with the Nexudus team, and the app is published in 2-4 weeks.
Price: starting at $150/mo
Rating: 7.8/10 ⭐️
Spacebring is a smaller coworking software provider based out of Poland. They offer a white-labeled mobile application for members of coworking spaces, as well as a mobile application for coworking operators to manage their space. This feature is unique and not common in coworking software.
Unlike some platforms that only offer partial customization, Spacebring gives you full brand control including SVG logo support and custom URL domains. Consistent with the rest of the Spacebring platform, the app is simple and no frills, though may be missing functionality for larger operators looking for advanced features.
Key features
Getting started: All assets are submitted to the Spacebring team via a form, and the app is published within 2-4 weeks.
Price: contact sales
Rating: 7.2/10 ⭐️
Coworks is a coworking software platform primarily serving community-driven coworking spaces in the US. They offer a mobile application for members on both iOS and Android with full white-labelling capabilities including a space’s name, logo, and brand colors.
One unique feature of Coworks’ mobile apps is their door access control integration with Sentry allowing for keyless entry for those using the Sentry system. However, their mobile application process is minimally documented and pricing is unclear which can be frustrating for users looking to onboard.
Key features
Process highlights: Coworks does not have a public process for white-labeled apps.
Price: contact sales
Rating: 7/10 ⭐️
Archie is a newer coworking software provider on the market who specialize in space and visitor management for hybrid workplaces. They offer a fully white-labeled mobile app for their coworking space customers, enabling operators to provide an on-the-go experience for members.
As one of the newer solutions on the market, there is limited information available on the white-labelled capabilities of Archie. It is minimally mentioned by users in their reviews with most reviews focused on hybrid employees’ use of the mobile app. Keep this in mind as a coworking space operator trudging forward into the unknown.
Key features
Process highlights: submit all required assets to the Archie team for publication.
Price: starting at $90/mo
Rating: 6.0/10 ⭐️
Yardi Kube is an enterprise coworking software platform and a part of the Yardi suite of property management tools. They offer a member app on both iOS and Android for coworking space members to make payments, bookings, and more.
Unlike other platforms, Yardi Kube does not offer full white-labelling capabilities, hence its demotion on the list. However, they do allow you to brand the app with your logo, as well as offer a customizable member web portal for a cohesive member experience from desktop to mobile.
Key features
Process highlights: Yardi Kube does not have a publicly available process for white-labeled apps
Price: contact sales
As with all software, there is no single best option – there is only the best option for you.
When it comes to selecting a white-labeled app to serve your eager coworking members, prioritize a platform that has:
Ensure it is fully customizable with plenty of branding opportunities, and has a great look and feel. And if you’re still not sure where to start, try Optix – we’d love to show you what makes our white-labeled apps top tier in the coworking industry.
Marketing Manager
Most white-labeled coworking apps take anywhere between 2–4 weeks to publish, depending on the platform and approval process. Operators can sometimes speed up the process by preparing their branding assets and content early and getting ahead on Apple Developer Account requirements.
Fully white-labeled apps means the app looks entirely like your own, with no reference to the third-party who made it. Partial branding doesn’t allow for as much customization and can sometimes demote your brand, depending on the application.
Pricing varies by provider but ranges between $90 and $150 a month. Some apps, like Optix, start around $99/month, while others, like Nexudus, begin near $150/month. Many platforms also require you to contact sales for a quote, so you’ll want to compare pricing transparency and included features before making the commitment.
