Introducing: Floor Plan

TL;DR

• Build interactive floor maps to visualize desks, offices, and resources in real time with the Floor Plan beta
• See what’s free now (and later) with a time slider and date-range view
• Create and manage bookings and assignments directly from the map
• Works across locations with time zone awareness and clear availability indicators

The wait is over: Floor Plan has arrived in Optix! This highly anticipated feature gives you an interactive map of your workplace, so you can see availability in real time, assign desks or offices in seconds, and give members a smooth experience from day one.

In this post, we’ll walk you through what Floor Plan is, how it works inside Optix, and how you can start putting it to work in your space today. 

Floor Plan is currently in closed beta. If you’re ready to be among the first to explore it, reach out through the chat function in your Optix dashboard and we’ll get you set up.

What is Floor Plan?

Floor Plan is an admin-facing tool that overlays real-time bookings and availability directly onto your floor layout, so you always know what’s happening and when. Whether it’s desks, offices, studios, or any other resource, you can see occupancy at a glance and take action in seconds.

With Floor Plan, you can:

• Centralize maps for one or many locations: manage all of your spaces from a single view, no matter how big your footprint
• View availability and conflicts instantly: spot what’s free (and what’s not) without toggling between schedules
• Book or assign from the same screen: create bookings or long-term assignments right from the map

It’s fast, intuitive, and designed to help your team move from “who’s free when?” to “done” in just a few clicks.

What can you do with Floor Plan?

Ever wish you had a quick and easy way of seeing all bookings in Optix? Now you have it. Here’s what you can do with Floor Plan.

• Upload a map and place resources: bring your layout to life by uploading a floor map and dropping in desks, offices, and other resources as pins you can select
• See what’s free, now or later: drag the time slider to preview availability at a specific moment or time range within a single day, or use the date-range view to confirm long-term assignments (think: Oct 1–Mar 31)
• Book from the map: click on a resource and create a booking or assignment instantly using Optix’s native booking panel
• Respect relationships: parent/child and blocking rules are automatically reflected, so if the parent is booked, the child resource shows as unavailable too
• Work across time zones: built-in location-based time zone support keeps schedules accurate and clearly labeled, no matter where your spaces are
• Scale to multiple floors/locations: add additional maps as your business grows and manage everything from one simple view

With Floor Plan, your entire operation gets clearer: what’s available, what’s booked, and how your members interact with your space.

How Floor Plan works in Optix

Getting started with Floor Plan is simple. In just a few steps, you can turn a static floor plan into a dynamic, interactive map that powers your day-to-day operations.

Step 1: Create your map

Add a new floor map for your location and upload an image file or a PDF, whether it’s a polished architectural export or a simple diagram. Then, fine-tune the visual settings (like pin size and contrast) so everything is crystal clear at a glance.

Step 2: Place resources

Drop in hot desks, offices, and any other resources you want to track. If your setup requires nuance, you can also configure parent/child relationships and blocking rules to reflect how your space really works.

Step 3: Explore availability

Use the time slider to check availability at any specific moment or time range in a day, or switch to the date-range view to spot multi-day or even multi-month gaps for longer assignments. It’s quick, visual, and eliminates the guesswork.

Step 4: Book and manage

Click on any resource to open the booking panel and create a booking or assignment right from the map. No extra steps, no jumping between screens, just one easy-to-use workflow.

Note: Floor Plan works with your existing resource settings and booking rules. Think of it as a powerful visual layer built on top of the schedule you already know and use.

Popular use cases for Floor Plan

Floor Plan unlocks a new way of managing your space day-to-day. Here are just a few ways operators are already putting it to work:

• Front-desk triage: when someone walks in asking, “I need a room at 2 pm,” you can drag the time slider, see what’s open, and book it on the spot
• Long-term assignments: before handing over a private office for six months, validate availability with the date-range view and ensure there are no conflicts
• Space planning: spot under-utilized pockets of your space in seconds and make smarter decisions about how to optimize your layout

With Floor Plan, you can move from reactive to proactive, simplifying daily operations while creating a better experience for both staff and members.

Get started with Floor Plan today! 

Floor Plan is a completely new way to manage resource bookings in your space, and we think you’re going to love what it can do for your business.

Floor Plan is currently in closed beta, and we’re actively gathering feedback to shape the general release. If you’d like access, reach out through the chat function in your Optix dashboard or connect with your Customer Success Manager—we’d love to hear what you think!