As the demand for flexible workspaces increases, managing them effectively has become crucial for coworking owners and operators.
This is where coworking software comes in, serving as the foundation for smooth operations and an elevated user experience in coworking spaces.
In this article, we will explore the top coworking software of 2023. These tools empower coworking space owners and operators to improve their operations, provide better experiences for members, and stay competitive in a rapidly changing landscape.
Let’s dive into the world of coworking technology and discover the tools that are shaping the way we work.
Factors to consider when choosing coworking software
Before exploring the best coworking software on the market, we’ll explain the top factors that you should consider when choosing the right software for your business.
Scalability and customization options
Look for software that can scale alongside your growing business. Consider whether it offers customization options to tailor the software to your specific needs.
This flexibility ensures that the software you choose can adapt to your changing requirements and accommodate the unique features and workflows of your coworking space.
Check if the coworking software integrates seamlessly with other tools and platforms you use. This includes popular applications such as accounting software, access control systems, and Customer Relationship Management (CRM) systems.
Integration capabilities streamline your operations, prevent data duplication, and enhance the overall efficiency of your workspace. They also help to create an integrated tech stack, a key component of growing and scaling your business while reducing overhead.
User-friendly interface and ease of use
Look for coworking software with an intuitive and user-friendly interface that is easy to navigate for both your staff and your members.
A clean and intuitive interface reduces the learning curve and ensures that everyone can quickly adopt and benefit from the software’s features. It also helps cut down on the amount of time you spend teaching new admin how to use the tool, streamlining knowledge transfer.
Customer support and training resources
Consider the level of customer support offered by your software provider. Look for a provider that offers responsive customer support channels and provides comprehensive training resources.
Reliable customer support can help address any issues or questions that arise, ensuring a smooth experience for you and your members.
When evaluating coworking software options, keep these factors in mind to make an informed decision that aligns with the needs of your coworking space.
By selecting the right software, you can optimize your operations, enhance member experiences, and create a more efficient and thriving coworking environment.
Top coworking software options in 2023
There are many coworking software tools available on the market today. Below are our top five picks for you to consider to help manage your space.
Optix is a coworking management software that enables forward-thinking coworking leaders to build successful businesses. With Optix, coworking operators can streamline their operations, optimize their workflows, and grow their business all while enabling a superior user experience.
What sets Optix apart from other coworking software is its robust customization options, mobile-first approach, and intuitive admin experience. They also have an exceptional support team with a tailored white glove 30-day onboarding program available for all new users at no additional cost.
Because Optix is modular and built to serve a variety of businesses, it’s best for forward-thinking coworking spaces who are looking to scale their operations and grow with their software provider long-term.
- Easy-to-use interface and top rated in user experience
- Highly customizable to fit a wide variety of coworking and flex space business models
- Futureproof and scalable
- Not best suited for hybrid workspaces
Pricing: starting at $159/mo for 50 users
OfficeRnD is a coworking and hybrid workspace management solution that offers a range of features and functionalities to streamline the workspace. OfficeRnD can help automate bookings, streamline invoices, and assist in general day-to-day member management.
Since launching their Hybrid product, much of their roadmap and resources have been dedicated to growing their hybrid work product. As a result, less of their focus is on optimizing their product for coworking and flex spaces.
It is best suited for hybrid workspaces that are looking to manage their remote employees’ return to the office.
- Multitude of features available
- Offers a hybrid workspace management solution
- Has strong analytics capabilities
- Can be overly complex and difficult to use and set up
- Most onboarding services are an additional cost
- Support channels are not accessible with ease for North American clients
- Not as intuitive for end users
- Heavier focus on serving hybrid workspaces compared to coworking spaces
Pricing: starting at $185/mo for 100 members for their Flex product
Nexudus is a software platform designed for managing coworking spaces, shared offices, and flexible workspaces. It provides a range of tools and features to streamline operations, making it easier to manage memberships, bookings, and billing.
Nexudus offers a large number of features and functionality for clients to use. However, this can be quite overwhelming for many small to medium-sized coworking spaces and often requires help from external consultants to get the correct set-up.
It is best suited for large enterprise operations that can invest significant time and money into managing the technology or for hybrid workspaces that are looking to manage their remote employees’ return to the office.
- Can support large-scale enterprise clients
- Offers a hybrid workspace management solution
- Offers a variety of training packages for onboarding
- Includes a wide array of integrations
- Has a steep learning curve and often requires external consultation
- Requires having multiple apps and management systems in place to operate
- Customer support is not always responsive
- Limited customization options available for flexible businesses
- Can be clunky with a less-than-optimal user experience
Pricing: starting at $150/mo for 50 members
Andcards is a coworking software platform that offers a range of tools and features to streamline the management and operations of coworking spaces including member experience, administrative automation, and community engagement.
Andcards offers a simple interface that is accessible and easy to navigate. However, because andcards is one of the newer tools on the market, its feature offering is less robust than some of the other available tools. As a result, it’s missing many key features required for growing spaces.
It is best suited for coworking operators just starting out who plan to remain a single-location space.
- Simple interface
- Easy to onboard with
- 24/7 automated support available
- Lacking key features and functionality
- Often unable to support scaling or large clients
- Limited customization and flexibility offered in the platform
Pricing: starting at $170/mo for 80 users
Cobot is a coworking software platform that is designed to help coworking space operators efficiently manage their spaces and automate various administrative tasks. It has been on the market for over a decade and is one of the original coworking softwares to be available.
Although it has been around for some time, the system has seen few upgrades and improvements over the years. Because of this, it’s often considered an okay tool for coworking spaces just starting out, but is rarely considered when scaling a coworking business.
It is best suited for traditional coworking spaces with a simple business model or those requiring localized language support.
- Includes multi-language support functionality
- Offers flexible pricing
- Services countries around the world
- Only offers a web-based portal for users with no mobile app
- Does not offer multi-location functionality
- Includes less options for integrations than other available tools
- Admin interface can be unreliable and difficult to use
- Has fewer advanced business analytics features
Pricing: starting at $69/mo for 10 users
How to choose the best coworking software for your business
At the end of the day, choosing the best coworking software for your business comes down to finding the right tools that will fit the needs of your unique situation.
Here are some tips to keep in mind to help you navigate the selection process.
1. Define your requirements
Start by identifying your specific needs and goals. Determine the features and functionalities that are essential for your coworking space management, such as member management, booking systems, invoicing, and community engagement tools.
Make a list of your must-have requirements to guide your software selection process.
2. Consider the reputation and reviews of the tool
Research the reputation and reviews of the software providers you’re evaluating. Look for feedback from other coworking space operators who have used the software.
Online reviews, testimonials, and case studies can provide insights into the experiences of others and help you gauge the reliability and suitability of the software.
3. Complete trials and demos
Whenever possible, take advantage of free trials or demos offered by software providers. Testing the software firsthand will give you a better understanding of its features, usability, and compatibility with your specific needs.
A demo can also be a good opportunity to get a feel for the company you’re evaluating and determine whether or not you’d like to pursue a partnership with them.
Optix offers a free 14-day trial for all users. Book a demo to unlock your free trial.
Getting started with coworking software
Choosing the right software for your business can make a significant impact on your operations and member experience.
By considering your specific needs, scalability, user experience, integration capabilities, and support, you can make an informed decision that sets your coworking space up for success in 2023 and beyond.
Here at Optix, we’re proud to enable hundreds of coworking leaders to find success in their role. With Optix, Steve from ECOMsquare can manage his coworking space fully remotely and Rachel from Lina can build a community of independent healthcare practitioners accessing their services across multiple locations. The possibilities of what a flexible and modular platform like Optix can do are endless.
Ready to learn more? Find out how Optix can support your scaling business today.