Coworking software is the foundation of a successful coworking business.
The software you choose will determine your business model, your member experience, your operational workflows, and so much more. It will set the tone for your space and your community for years to come, so it’s critical to make the right choice.
In this article, we’ll explore the top coworking software of 2024. These are the platforms that are empowering coworking space owners and operators to improve their operations, provide better experiences for their members, and stay competitive in a rapidly changing landscape.
Let’s take a look at the best coworking software choices on the market today, so you can make an informed decision around which tool you choose for your business.
Factors to consider when choosing coworking software
Before exploring the best coworking software available on the market today, let’s take a look at the top factors that you should consider when choosing coworking software for your business.
1. Scalability and customization options
Look for software that can scale alongside your growing business. Consider whether it offers customization options to tailor the software to your specific needs.
This flexibility ensures that the software you choose can adapt to your changing requirements and accommodate the unique features and workflows of your coworking space.
Rachael and Deborah from Brooklyn Hourly Offices were looking for a software that could fit their unique business model of a coworking space for therapists. Because they didn’t offer traditional coworking products like hot desks and meeting rooms, it was important for them to find a solution with lots of customization options and ample flexibility in the backend.
2. Robust integrations
You’ll want to check to make sure the coworking software you choose will integrate seamlessly with the other tools and platforms you use. This includes popular applications such as accounting software, access control systems, and Customer Relationship Management (CRM) systems.
Integration capabilities streamline your operations, prevent data duplication, and enhance the overall efficiency of your workspace. They also help to create an integrated tech stack, a key component of growing and scaling your business while reducing overhead.
Steve from ECOMsquare created a coworking technology ecosystem using a number of tools, including integrating his coworking software with his access control system to streamline how members access his coworking space and create an automated coworking experience.
Check out our eBook on How to Build a Coworking Tech Stack to help you create an integrated coworking technology ecosystem.
3. User-friendly interface and ease of use
Look for coworking software with an intuitive and user-friendly interface that is easy to navigate for both your staff and your members.
A clean and intuitive interface reduces the learning curve for members and ensures that everyone can quickly adopt and benefit from the software’s features. It also helps cut down on the amount of time you spend teaching new admin how to use the tool, streamlining knowledge transfer and new tool onboarding.
Gerald from Impact Brixton found that despite his existing software being feature rich, it was difficult to use and provided a poor experience for his members. When he was looking to switch providers, he prioritized finding a solution that was more intuitive and put user experience first.
4. Customer support and training resources
Consider the level of customer support offered by your software provider. Look for a provider that offers responsive customer support channels and comprehensive training resources.
Reliable customer support can help address any issues or questions that arise during your onboarding journey and beyond, ensuring a smooth experience for you and your members.
When the management team from Greater Nexus was evaluating coworking software, they opted for a provider that offered comprehensive customer support to help them navigate the challenges of managing their coworking space.
When evaluating coworking software options, keep these factors in mind to make an informed decision that aligns with the needs of your coworking space.
By selecting the right software, you can optimize your operations, enhance member experiences, and create a more efficient and thriving coworking environment – while avoiding a complex software migration process in the future.
Top coworking software options in 2024
There are many coworking software tools available on the market today. Below are our top five picks for you to consider to help manage your space.
Optix is a coworking management software that enables forward-thinking coworking leaders to build successful businesses. With Optix, coworking operators can streamline their operations, optimize their workflows, and grow their business all while enabling a superior user experience.
What sets Optix apart from other coworking software is its robust customization options, mobile-first approach, and intuitive admin experience. They also have an exceptional support team with a tailored white glove 30-day onboarding program available for all new users at no additional cost.
Because Optix is modular and built to serve a variety of businesses, it’s best for forward-thinking coworking spaces who are looking to scale their operations and grow with their software provider long-term.
- Easy-to-use interface and top rated in user experience
- Highly customizable to fit a wide variety of coworking and flex space business models
- Futureproof and scalable
- Not suited for hybrid workspaces
Pricing: starting at $159/mo for 50 users
OfficeRnD is a coworking and hybrid workspace management solution that offers a range of features and functionalities to streamline the workspace. OfficeRnD can help automate bookings, streamline invoices, and assist in general day-to-day member management.
Although initially developed as a coworking software platform, since launching OfficeRnD Hybrid, much of their roadmap and resources have been dedicated to growing their hybrid work solution As a result, less of their focus is on optimizing their product for coworking and flex spaces.
It is best suited for hybrid workspaces that are looking to manage their remote employees’ return to the office.
- Multitude of features available
- Offers a hybrid workspace management solution
- Has strong analytics capabilities
- Can be overly complex and difficult to use and set up
- Most onboarding services are an additional cost
- Support channels are not accessible with ease for North American clients
- Not as intuitive for end users
- Heavier focus on serving hybrid workspaces compared to coworking spaces
Pricing: starting at $185/mo for 100 members for their Flex product
Nexudus is a software platform designed for managing coworking spaces, shared offices, and flexible workspaces. It provides a range of tools and features to streamline operations, making it easier to manage memberships, bookings, and billing.
Nexudus offers a large number of features and functionality for clients to use, though the features are often described as disjointed. Set-up can be quite overwhelming for many small to medium-sized coworking spaces and often requires help from external consultants to get it done correctly.
It is best suited for large enterprise operations that can invest significant time, resources, and money into managing the technology.
- Can support large-scale enterprise clients
- Offers a hybrid workspace management solution
- Offers a variety of training packages for onboarding
- Includes a wide array of integrations
- Has a steep learning curve and often requires external consultation
- Requires having multiple apps and management systems in place to operate
- Customer support is not always responsive
- Limited customization options available for flex space businesses
- Can be clunky with a less-than-optimal user experience
Pricing: starting at $150/mo for up to 80 members
Andcards is a coworking software platform that offers a range of tools and features to streamline the management and operations of coworking spaces. This includes member experience, administrative automation, and community engagement.
Andcards offers a simple interface that is accessible and easy to navigate. Because andcards is one of the newer tools on the market, its feature offering is less robust than some of the other available tools. As a result, it’s missing many key features required for growing spaces and is not a popular choice for most coworking owners and operators.
It is best suited for coworking operators just starting out who plan to remain a single-location space.
- Simple interface
- Easy to onboard to
- 24/7 automated support available
- Lacking key features and functionality
- Often unable to support scaling or large clients
- Limited customization and flexibility offered in the platform
Pricing: starting at $170/mo for 100 users
Cobot is a coworking software platform that is designed to help coworking space operators efficiently manage their spaces and automate various administrative tasks. It has been on the market for over a decade and is one of the original coworking softwares to be made available.
Although it has been around for some time, the system has seen few upgrades and improvements over the years. Because of this, it’s often considered an okay tool for coworking spaces just starting out, but is rarely considered when scaling a coworking business.
It is best suited for traditional coworking spaces with a simple business model or those requiring localized language support.
- Includes multi-language support functionality
- Offers flexible pricing
- Services countries around the world
- Does not offer a mobile app
- Does not offer multi-location functionality
- Includes less options for integrations than other available tools
- Admin interface can be unreliable and difficult to use
- Has fewer advanced business analytics features
Pricing: starting at $69/mo for 10 users
How to choose the best coworking software for your business
At the end of the day, choosing the best coworking software for your business comes down to finding the right tools that will fit the needs of your unique situation.
Here are some tips to keep in mind to help you navigate the selection process.
1. Determine what you care about the most
Start by identifying what it is you’re looking for in a software platform and the attributes that are most important to you.
Do you care about a platform that is easy to use and intuitive?
Do you value flexibility and customization?
It’s not about finding the tool with the most features and offerings, but rather about finding something that aligns with what you value the most. Listing your values out in the beginning can help guide your software selection process.
2. Consider the reputation and reviews of the tool
Research the reputation and reviews of the software providers you’re evaluating. Look for feedback from other coworking space operators who have used the software.
Online reviews, testimonials, and case studies can provide insights into the experiences of others and help you gauge the reliability and suitability of the software.
See why Optix ranks 4.8/5 stars on Capterra and the Apple App Store according to our clients and their members.
3. Complete trials and demos
Whenever possible, take advantage of free trials or demos offered by software providers. Testing the software firsthand will give you a better understanding of its features, usability, and compatibility with your specific needs.
A demo can also be a good opportunity to get a feel for the company you’re evaluating and determine whether or not you’d like to pursue a partnership with them.
“Often it’s hard to quantify the value of the software to your organization because so much of it can be intangible and you just can’t figure out what difference it’s going to make. However, once you try it, it is very easy to see how this is going to make it not only easier for prospects to buy from us, but also our customers will stay longer with us because what they care about doing has been made much easier.”Gerald Vanderpuye, Co-founder at Impact Brixton
Getting started with coworking software
Choosing the right software for your business can make a significant impact on your operations and member experience.
By considering your specific needs, scalability, user experience, integration capabilities, and support, you can make an informed decision that sets your coworking space up for success in 2024 and beyond.
Here at Optix, we’re proud to enable hundreds of coworking leaders to find success in their role. With Optix, Steve from ECOMsquare can manage his coworking space fully remotely and Rachel from Lina can build a community of independent healthcare practitioners accessing their services across multiple locations.
The possibilities of what a flexible and modular platform like Optix can do are endless.
Ready to learn more? Find out how Optix can support your scaling business today.