Help members find and book the perfect meeting room faster, easier, and without interruptions
Effortless Meeting Room Booking, Every Time
Simplify room booking for your members
Make reserving a meeting room fast and effortless. With Optix, members can:
- Book a room in just a few taps from any mobile device
- Check availability in real time with no back-and-forth
- Reserve a space on the go, even while heading to your workspace
Make data-driven decisions about your meeting spaces
Gain visibility into how your rooms are used so you can plan with confidence. With Optix analytics, you can:
- See which rooms are booked most often and when
- Understand usage patterns across different member types and times of day
- Optimize availability, pricing, and layout based on real data
Automate room booking to save valuable time
Streamline your operations and make every room booking more impactful. With Optix Automations, you can:
- Send a welcome email when someone books a meeting room for the first time
- Automate reminders to reduce no-shows
- Trigger internal notifications for high-value or after-hours bookings
"Optix has made booking into our space much simpler for our members, which was the main goal of moving away from our previous platform."
Anticipate member needs with smart room sorting
Help members find the right room faster, without searching. With smart room sorting, Optix automatically surfaces the rooms each user books most often, putting their preferred spaces at the top of the list every time.
Make the booking experience faster, more intuitive, and personalized to each member.
Save time by automating your room booking process
Manual booking requests take up time and create unnecessary friction. With Optix Automations, you can eliminate the back-and-forth and reduce the risk of errors—freeing your team to focus on what matters most.
Let the system handle the logistics, so you don’t have to.
Enable meeting room bookings through your website
Let visitors and prospective members book a room without downloading an app or creating an account. With the Optix Booking Web Widget, you can:
- Embed real-time room availability on your website
- Allow drop-in users to book instantly
- Capture new leads with a frictionless booking experience
Start your 14-day free trial today, no credit card required.
Get a free demo
Make booking a meeting room a breeze
Automate meeting room bookings to improve the member experience
On-demand booking
Enable real-time, on-demand booking from any mobile device
Smart sorting
Set rooms to appear in order of frequency of use, specific to the individual
Insights and analytics
Get detailed insights and analytics to improve room utilization
Robust customization
Customize booking details, from invoice date to availability
Set custom access
Create custom access groups for meeting rooms
Create groups
Group rooms together for easy bookings via corporate teams or groups
Bring your tech stack together
Integrate Optix with the tools you love for a seamless booking experience
FAQ
Meeting room booking software is a digital tool designed to streamline the process of reserving and managing meeting spaces. It allows users to check room availability, schedule meetings, and often provides additional features like resource allocation, integration with calendars, and access control.
The benefits of using meeting room booking software include improved efficiency, cost savings, enhanced productivity, analytics and insights, increased security, and improved convenience.
Yes. Members can use the Optix mobile app to browse availability, reserve rooms, make changes, or cancel bookings—all from their smartphone, wherever they are.
Optix automatically learns each member’s booking preferences and displays their most-used or relevant rooms first—helping them find the right space faster.
You can set up automations to send confirmation emails, reminders, or even trigger internal alerts when specific rooms are reserved—reducing no-shows and manual admin.
Definitely. With the Optix Web Widget, you can embed booking functionality directly on your website, allowing new visitors or drop-in users to book a room—no login required.
Yes. You can set hourly or daily pricing for each meeting room, and customize rates based on time of day, user type, or plan.
