The Best Coworking Space Booking Systems [2025]

TL;DR

• Coworking booking systems help operators manage desks, rooms, and resources while streamlining billing, access, and member self-service.
• The best platforms balance ease of use, flexibility, mobile experience, and scalability, with options ranging from simple scheduling tools to full management suites.
• Optix stands out for its automation capabilities, saving operators significant admin time and delivering an intuitive, branded experience for members.

Coworking has become the go-to model for flexible work. As the industry grows, so does the demand for better tools.  

One of the most critical pieces of software for any coworking operator is the booking system. From reserving hot desks and meeting rooms to managing private offices and shared resources, the right booking system ensures a seamless experience and streamlined growth.

With so many options on the market, choosing the best coworking space booking system can feel overwhelming. In this guide, we’ll compare the top coworking space booking systems in 2025, highlighting their key features, strengths, and ideal use cases. 

By the end, you’ll have a clear understanding of which system could be the right fit for your coworking business.

What is a coworking space booking system?

A coworking space booking system is software that allows members to easily reserve desks, meeting rooms, private offices, or other shared resources in a coworking space. For operators, it acts as the central hub to manage availability, bookings, billing, and access control.

Instead of manually tracking reservations, a booking system automates the process showing real-time availability, confirming bookings, processing payments, and even restricting access to spaces when they aren’t reserved.

What do coworking booking systems do?

At their core, coworking booking systems are designed to simplify how people reserve and use shared spaces. They act as a control center for space management, member experience, and operational efficiency. Key features include:

• Desk and room reservations: allow members to book hot desks, dedicated desks, private offices, or meeting rooms in real time
• Resource management: manage additional resources such as event spaces, phone booths, lockers, parking spots, or equipment
• Billing and payments: most systems integrate bookings directly with billing, so reservations are automatically tracked and invoiced
• Access control: some booking platforms integrate with door access hardware, ensuring only members with valid reservations can enter specific rooms or zones
• Member self-service: empowers members to manage their own bookings, check schedules, update payment details, and cancel reservations
• Reporting and insights: track key metrics like space utilization, peak booking times, and revenue generated from specific resource

Some booking systems also include community tools like events, announcements, or member directories that help foster engagement beyond just reserving a desk. However, the features above are primarily what you would find in a coworking space booking system.

What should I look for in a coworking space booking system?

Not all coworking software is created equal. The best booking systems balance the needs of your members with the operational efficiency of your team. As you evaluate options, here are the key factors to consider:

1. Ease of use

Your system should be intuitive for both members and administrators. A clear, simple interface reduces support requests and encourages self-service, making it easy for members to book a desk, reserve a room, or update their account without staff intervention.

Optix was voted #1 in User Experience by Coworking Resources in 2022, making it a great option for operators looking for a simple, easy to use booking system for their space.

2. Flexibility in bookings

From hot desks and dedicated offices to meeting rooms, event spaces, and even resources like parking or equipment, your booking system should be able to handle the unique mix of assets your space offers. Custom rules (such as booking limits or member-only access) add another layer of control.

Optix offers conditional resource pricing and conditional resource availability, two powerful features that make it easier for you to control who has access to your resources and how much they pay for them. Learn more about how to price your resources creatively with Optix.

3. Mobile-first experience

A booking system that works well on mobile is essential. Members expect to reserve a space, check availability, and manage their bookings directly from their phone, often through a branded coworking mobile app.

As pioneers of mobile, Optix offers the best white-labeled app in the coworking industry. It’s beautifully designed, easy-to-use, and beloved by members and admin alike.

4. Automations

In 2025, the right system should be able to actively save you time. Look for features like automated booking confirmations, calendar sync, invoicing, and credit/allowance management to eliminate repetitive admin tasks.

Optix is the only automation-first coworking software that helps coworking space owners and operators automate their member journey, end-to-end.

5. Pricing and support

Finally, consider your budget and the level of support offered. Some platforms offer transparent pricing on their website, while others have hidden fees. Reliable customer support and onboarding assistance can make a huge difference when you’re implementing a new system.

Optix offers some of the best support in the industry according to users on G2 and Capterra. Its transparent pricing makes it a standout for operators who want to know what to expect, right upfront.

Top coworking space booking systems (2025)

Here is a list of the best booking systems for coworking spaces in 2025.

• Optix
• Skedda
• Nexudus
• OfficeRnD
• Cobot
• Spacebring
• Proximity

Let’s review each platform in detail including an overview, standout strengths, and who the platform is best suited for.

Optix

Optix is an automation-first coworking tool with desk booking, resource booking, automated billing and payments, CRM, community features, and much more. What makes Optix a great booking system for coworking spaces is that it has non-specific resources which means operators can make anything in their space bookable, from desks to podcast studios.

Ideal for: spaces prioritizing operational efficiency, branded member experience, and automation

Standout strengths:

• Advanced automation across the entire user journey
• Top rated white-labeled mobile app
• Multi-location support
• Strong onboarding and ongoing support
• Fully flexible and customizable

Cons: is not suited for hybrid work environments

Skedda

Skedda is a simple platform focused on scheduling and reservations, ideal for coworking desks, offices, and meeting rooms. It is often used early on in a coworking space operator’s journey as it is an affordable, no-frills option. Unlike other coworking software options however, it does not include many of the features commonly found in comprehensive space management platforms including community building features, CRM, advanced automation, and more.

Ideal for: spaces that need an an affordable booking tool without the bells and whistles

Standout strengths:

• High customization of booking rules and visibility
• Drag-and-drop UI
• Robust integrations with hybrid work software (Google Workspace, Microsoft 365)
• Utilization analytics 

Cons: is limited to only booking and scheduling capabilities

Nexudus

Nexudus is a mature, enterprise-grade platform with extensive features like resource scheduling, payments, CRM, community tools, and white-labeling. It is a booking system best suited for enterprise coworking spaces or those with very specific needs who can benefit from the complexity of the Nexudus management system.  

Ideal for: large, multi-site coworking networks or complex operation

Standout strengths:

• Extremely customizable
• Deep native integrations
• Feature-rich
• Scalable for large operations

Cons: has a steeper learning curve and may be overly complex

OfficeRnD

OfficeRnD is a comprehensive coworking and hybrid workspace management solution with automated bookings, member management tools, and robust analytics. Similar to Nexudus, it is a feature-rich platform that is often used by enterprise coworking spaces or those with larger operations who need extensive support and booking options.

Ideal for: growing or hybrid-focused coworking spaces needing robust management

Standout strengths: 

• Broad functionality and strong CRM tools
• Scalable
• Advanced reporting capabilities
• Extensive integrations

Cons: has a steeper learning curve and non-transparent pricing

Cobot

Cobot is a simple, affordable management tool ideal for straightforward coworking needs. It best serves traditional coworking businesses who are looking for a simple solution to manage various aspects of their coworking space, including bookings. While their platform may not be the most robust, it has a user-friendly interface and a good support team.

Ideal for: small traditional coworking spaces seeking simplicity

Standout strengths: 

• Clean user interface
• Low complexity and an easy-to-use system
• Robust integrations
• Built for the European coworking market

Cons: less depth in features and automation

Spacebring

Spacebring is a member-centric coworking space platform offering booking, community features, event management, parking, and more. Though it isn’t the most beautiful or extensive platform, it is often considered a good starter system, best suited for coworking spaces looking for an easy-to-use solution that they can start using right away. 

Ideal for: spaces looking to emphasize member engagement and speed.

Standout strengths: 

• Straightforward and easy-to-use
• Focused on community
• Multilingual support
• Event management

Cons: may lack advanced administrative features for scaling

Proximity

Proximity is a coworking workspace management platform which offers a native access control hardware system. It offers unique features that go beyond what you would expect in a booking system including air quality monitoring, greeting and Visitor Management, and Wi-Fi access control, some of which may be appealing to operators with a more corporate membership base.

Ideal for: operations requiring on-site control and access management

Standout strengths:

• Tight integration of door access and hardware control
• Unique feature set
• A complete all-in-one solution

Cons: slower development with less innovation reported

Coworking booking system comparison table

How to choose the right booking system for your coworking space

With so many options available, the best booking system for your coworking space ultimately comes down to your business model, growth goals, and the experience you want to deliver for your members. Here are the most important steps to guide your decision:

• Define your priorities: some operators want to reduce admin time through automation, while others need flexible scheduling rules or integrated access control
• Consider the size and type of your space: a small coworking space may thrive on simplicity, while a large network will likely need scalability and customization
• Assess the member experience: a branded app or easy web portal can make the difference between frustration and loyalty
• Test before you commit: take advantage of demos and free trials  to evaluate usability, customer support, and how well the system aligns with your workflows

Choose the best booking system for your coworking space

Choosing the right system for bookings can transform the way your coworking space operates. While every platform offers useful tools for scheduling and resource management, the real differentiator lies in how much time and effort the system can save you. 

That’s where Optix stands out.

Optix goes beyond simple bookings. It automates the workflows that typically drain operators’ time. From onboarding new members and managing allowances, to sending booking reminders, applying promo codes, and even adjusting invoices, Optix removes the manual work so you can focus on building your community. Operators report saving ~15-20 hours a week with Optix, which translates directly into more efficient operations and better experiences for members.

If your goal is to create a professional booking experience while streamlining the back office, Optix is one of the best coworking booking systems available today. It combines a modern, mobile-first app with advanced automation to help your space run smarter.